The HR function has a wide range of missions. Not only does it ensure coordination between all individuals within the company, it also manages the careers of all staff (from onboarding to offboarding), while thinking about ways to improve the quality of life at work.😊
Clearly, the day-to-day work of an HR project manager is no walk in the park. And that's what makes this job so exciting.
Fortunately, technological advances are making it possible to automate some particularly time-consuming administrative processes, so that you can concentrate on the core business of human resources management: the human touch.
Want to know more about HR tools? This article is for you 👇
HR tools for managing working hours
Here's a big piece of the HR's job: managing teams' working time.⌛
This involves time off requests, calculating absences, handling remote work arrangements, as well as managing the various employment contracts within the company (full time and part time in particular).
So we're dealing with administrative tasks that are as time-consuming as they are tedious 😓
If you're in charge of a small team, this can be done by hand using an Excel spreadsheet. But imagine if the human resources department has to manage thousands of individuals spread across different sites in France or around the world. It can quickly become a real headache 🧩
That's why HR tools for managing working hours have been developed, so that the right information can be easily retrieved and processed. The aim is to obtain reliable, regularly-updated data so you can make the right decisions:
- Who goes on leave and when?
- What is the absenteeism rate for an employee, a team or a department?
- Who has worked overtime and how much?
- Etc.
HR tool for payroll management
Another crucial aspect of the HR service: payroll management.💰
Because salary is one of the main reasons for working, it is essential for a company to pay close attention to its compensation system. Delayed salary payments can have disastrous effects on an employee's engagement (especially if it happens repeatedly).
In this case, an HR payroll management tool offers many advantages:
- Avoiding input errors.
- Timely and accurate salary payments.
- Easy calculation of elements that affect payroll (such as overtime and bonuses).
- Handling expense claims for reimbursement.
- Assisting in completing social security declarations for the employer.
- And more.
The goal here: saving you time.⏲️
HR tool for managing onboarding and employee career paths
Preboarding and onboarding are no longer options. In a challenging economic context where many companies find it increasingly difficult to recruit, providing newcomers with the keys to better understand their new workplace has become mandatory.
However, creating a program that lasts a few days will not be enough. A true integration program takes several months, until the onboardee is fully autonomous.
Because this process is lengthy and time-consuming, implementing a dedicated tool can be extremely helpful. 🧰
Such a tool can help create a personalized program in the form of an interactive journey. At HeyTeam, for example, we emphasize the playful aspect of such programs by offering you the possibility to easily create quizzes and challenges. Not to mention surveys and feedback that, in our view, are necessary to improve employee engagement from the very beginning of the relationship.
In any case, this type of tool is ideal for setting up a precise integration plan based on a coherent schedule broken down into various key milestones. 📅
HR tool for training and career planning
Formerly known as a training plan, what we now call a skills development plan has become a major concern for many companies.
Indeed, an employee who cannot progress in their role or responsibilities will become disengaged and eventually leave. 👋
In this regard, paying attention to talent management within your company is a way to retain employees (which represents significant cost savings according to studies).
Among the important HR tools in this area, we're thinking in particular of JSMF (Jobs and Skills Management Forecasting), which enables a company to plan its HR development over the medium and long term.
This includes both work organization and talent management through training.🕮
HR tool for occupational health and safety management
Since the COVID-19 crisis, occupational health and safety have become major issues. Several years later, the focus on this issue seems to have lost some of its importance. However, it should not be forgotten that companies must ensure the safety of their employees in the course of their work.🛡️
This involves preventive action, training and the potential updating of certain tools.
To meet these legal obligations, an HR tool has been set up: the SDPRA (Single Document for Professional Risk Assessment). The aim is to list potential risks and assess them in order to provide precise responses.🎯
HR tool for annual and professional reviews
Do you know the difference between an annual and a professional interview? These two types of evaluations are often confused, but they are very different.
In fact, the annual review is not compulsory, whereas the professional review is.
In any case, these moments of exchange are good opportunities to find out more about employees' feelings and needs. 🗣️
Because this type of interview needs to be meticulously prepared, based on precise data, an annual and professional interview management tool proves to be a valuable asset.
Both for the manager, who can easily obtain a number of important elements, and for the employee, who participates in the implementation of short, medium and long-term action plans. 💪
HRIS (Human Resources Information System)
The tools we have described above can be used independently of each other. This is often the choice of small and medium-sized enterprises (SMEs) with specific needs (such as payroll management). 🏢
However, if you realize that you lack a more comprehensive HR management software, you should consider an HRIS (Human Resources Information System).
This type of technology works in modules. Capable of covering all HR processes, it's up to you to decide what needs to be automated. In this case, you'll have an HR dashboard that provides you with a wealth of indicators to facilitate decision-making. 🤔
Please note: more and more HRIS software options offer an HR portal, which adds another stone to the automation edifice. Indeed, by offering employees easy access to their personal information, you streamline both personnel and career management.
Why digitize your HR processes?
If you've read our article carefully, you can probably already answer this question.
Today, HR processes have become increasingly complex. This is taking human resources managers away from their primary mission: managing people.🫱🫲
As a result, digitizing your processes saves you time, allowing you to concentrate on what's most important: the individuals who make up your company. This inevitably has an impact on your employer brand.
In addition to saving precious time, digitizing HR processes also provides you with precise indicators to facilitate decision-making. It also makes it easier to take preventive action.
Here's a concrete example: if you notice that the absenteeism rate is increasing in a team, you can respond promptly before it severely impacts your productivity.
Pay attention: Despite what some may lead us to believe, HR tools cannot replace humans 🤖. They are valuable aids that facilitate the collection and processing of information.
However, they cannot make decisions on behalf of humans, let alone implement action plans.
A final example to demonstrate the power of HR tools: HeyTeam's customers have reported us that using our platform has reduced staff turnover by 40%, while boosting productivity by 31% and saving an average of 16 hours per integration. Want to find out more? Request a free demo now.
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